Privacy Policy of UDZ International Institute (UDZII)

Effective Date: Saturday, May 24, 2025

At UDZ International Institute (UDZII), we are fully committed to maintaining the privacy, confidentiality, and integrity of the personal information of our students, staff, partners, and website users. This Privacy Policy outlines our practices concerning the collection, usage, storage, and sharing of your personal information and your rights concerning that information. This document reflects our compliance with both national data protection regulations and international standards, including the General Data Protection Regulation (GDPR), where applicable.

1. Institutional Commitment

UDZII is an internationally focused academic and professional training institution operating in Somalia and beyond. As part of our mission to empower individuals through transformative education, we recognize the responsibility of handling personal data with the utmost care and responsibility. We integrate privacy and data protection principles into the foundation of our systems, services, and operational policies.

2. Scope of This Policy

This Privacy Policy applies to all data subjects whose personal information is collected or processed by UDZII, including but not limited to:

  • Prospective and current students
  • Alumni
  • Faculty and staff
  • Partner institutions
  • Service providers
  • Website visitors
  • Event attendees and stakeholders

3. Categories of Information We Collect

We collect a variety of personal data, which may include:

a. Identity and Contact Information

  • Full Name
  • Date and Place of Birth
  • Gender
  • Contact Address
  • Email Address
  • Telephone Number
  • National Identification or Passport Number

b. Academic and Institutional Records

  • Enrollment details
  • Academic transcripts
  • Attendance records
  • Course preferences
  • Certifications and qualifications

c. Financial Data

  • Bank details (where applicable)
  • Tuition fee payment records
  • Scholarship and financial aid information

d. Technical and Interaction Data

  • IP addresses and device identifiers
  • Cookies and browser information
  • Website usage and analytics
  • Learning Management System (LMS) access logs

e. Special Categories of Data (Only when necessary and with consent)

  • Health data (for student services or accommodations)
  • Emergency contacts
  • Disability status (for inclusive support services)

4. Purpose of Data Collection

We process your personal information for specific, legitimate, and lawful purposes, including:

  • To administer admissions and academic programs
  • To manage enrollment and academic records
  • To process financial transactions and billing
  • To support academic advising and student counseling
  • To deliver e-learning and blended learning services
  • To facilitate career development and internship placement
  • To organize institutional events and activities
  • To comply with legal, regulatory, or accreditation requirements

5. Legal Basis for Processing

We rely on one or more of the following lawful grounds for data processing:

  • Your explicit consent
  • Contractual necessity (e.g., academic enrollment agreement)
  • Legal obligations to which UDZII is subject
  • Our legitimate interests in providing and improving our services

6. Retention of Personal Data

UDZII retains personal information only as long as necessary to fulfill the purposes for which it was collected, or to comply with applicable laws. Records such as academic transcripts may be retained indefinitely for institutional integrity and future verification.

7. Data Sharing and Third Parties

UDZII may share your personal data with trusted third parties under strict confidentiality and data protection agreements:

  • Accrediting bodies and regulatory authorities
  • Partner universities and scholarship providers
  • IT and data service providers
  • Employers or internship partners (upon your request)

We do not sell or trade your data to external marketing companies.

8. Data Transfers Outside Somalia

In certain cases, your personal data may be transferred to and processed in other countries. We ensure such transfers are conducted under lawful safeguards such as:

  • Adequate country data protection decisions
  • Standard Contractual Clauses (SCCs)
  • Consent-based transfer mechanisms

9. Your Data Protection Rights

You have rights under applicable data protection laws, including:

  • The right to access your personal data
  • The right to rectify inaccurate information
  • The right to erase your data in certain circumstances
  • The right to object to or restrict processing
  • The right to withdraw consent at any time
  • The right to data portability where applicable

To exercise these rights, contact us at: privacy@udzii.com

10. Data Security

We implement robust technical and organizational measures to protect your data, including:

  • SSL encryption and secure servers
  • Role-based access controls
  • Staff training on data protection
  • Physical security at our campuses
  • Regular internal audits and system updates

Despite our efforts, no system can guarantee 100% security. We commit to notifying affected individuals promptly in the event of a data breach.

11. Cookies and Tracking

Our website may use cookies and similar technologies to:

  • Enhance user experience
  • Track website usage
  • Remember user preferences

You can manage your cookie preferences through your browser settings. Declining cookies may limit some features of our services.

12. Links to Other Websites

Our website may contain links to external sites. UDZII is not responsible for the content or privacy practices of such websites. We encourage you to read the privacy policies of any third-party websites you visit.

13. Changes to This Policy

UDZII reserves the right to modify this Privacy Policy at any time. Any changes will be posted on our website with a revised effective date. We encourage you to periodically review this policy to stay informed.

14. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our data protection practices, please contact us:

UDZ International Institute (UDZII)
Email: info@udzii.com
Phone: +60 17-705 0768
Address: PV2 Platinum Hill Condominium, Jalan Taman Melati 1, Taman Melati, 53100 Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

By using our services, accessing our platforms, or interacting with our institution, you agree to the terms outlined in this Privacy Policy.